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FestKit

Features · 2026 Beta

One shared plan.
The whole event.

Plan the physical site, manage the vendor business, run the day-of operation, and publish the attendee experience from the same source of truth.

ORGANIZERS + STAFFVENDORSATTENDEES

Site plan · Vendor operations · Staff view · Attendee map

One shared site planSeparate vendor opportunitiesApplication fees + depositsStaff-only operational viewsAttendee map in any browserOne shared site planSeparate vendor opportunitiesApplication fees + depositsStaff-only operational viewsAttendee map in any browser
01 / ORGANIZERS + STAFFFor the team running it

Plan the site.
Run the show.

Place vendor spots, stages, paths, infrastructure, and event points of interest on a real map. Decide what organizers, vendors, staff, and attendees can see from the same underlying plan.

FestKit map editor
Map Editor · /events/uptown-fest/map71 vendors · 6 zones
  • Real-world site plan with to-scale features
  • Vendor spots, stages, infrastructure, and points of interest
  • Audience-specific layers, links, and operational notes
  • Staff map with private context and live announcements
WHAT'S DIFFERENT

One plan, purpose-built for each audience.

Keep operational layers and notes private, give vendors the locations they need, and publish only the attendee-ready view. No duplicate map to reconcile.

1.01Live insights

Views

31

Visitors

20

Avg / day

0.3

Views, top spots, devices, and traffic, refreshing while doors are open.

1.02Bulk operations
1 spot
Type a command or search...
Change status...
Change payment status...
Update price...
Send vendor link
Send assignment confirmation
Delete spots...

Select dozens of vendor spots and update status, payment, or send a link in one keystroke.

1.03Share links

Share Links

Attendee link

AttendeeViewport
</>

Organizer link

OrganizerViewport
</>

Vendor Portal link

Vendor Portal
</>

Vendor Map link

Vendor MapViewport
</>

Staff link

Staff
</>

Custom Layers link

Custom LayersViewport
</>

Attendee, staff, vendor, and embed links in one place. Toggle visibility and grab QR codes.

Change it once · every view reads itVendor lifecycle + event historyConnected plan · connected operationsBeta now open · 30% off year oneChange it once · every view reads itVendor lifecycle + event historyConnected plan · connected operationsBeta now open · 30% off year one
02 / VENDORSFor the operators

Applications in.
Every dollar tracked.

Publish distinct applications and booth offers for each vendor opportunity. Let vendors choose an available offer online, or review applications and control exact placement yourself. Then keep every fee, charge, event, and rating on the same company record.

FestKit organizer view of vendor booth inventory, assignments, prices, and amenities
Vendor Operations · /events/uptown-fest/vendorsAvailable · Pending · Taken
  • Separate forms and offers for each opportunity
  • Pay at application or after organizer approval
  • Application fees, deposits, balances, promo codes, and add-ons
  • Company profiles, event history, ratings, and review notes
WHAT'S DIFFERENT

The vendor record survives the event.

Keep a permanent company profile, your shared event history, participation status, ratings, and private review notes. It is vendor intelligence, not a fresh spreadsheet every season.

2.01A form for each opportunity
⋮⋮
Business License Number
Text
e.g. BL-2026-12345
Your current Charlotte business licer

Publish separate forms with their own questions, files, deadlines, fees, offers, and approval flow.

2.02Application fee to final balance

Vendor billing

Cold Pressed Charlotte

$435 due
Application fee$25.00PaidStripe Connect
Booth deposit$150.00PaidStripe Connect
Booth balance$350.00Due Oct 1Stripe Connect
Generator rental$85.00OpenStripe Connect
Application to final balanceSend payment link

Collect at application or after approval, split a booth fee into deposit and balance, then bill for power, rentals, or upgrades.

2.03Vendor intelligence

Vendor record

Cold Pressed Charlotte

Active since 2024

4.7

Uptown Food Fest

2026 · Booth B16 · Participated

5

South End Market

2025 · Booth A08 · Participated

5

Spring Makers Day

2025 · Booth C12 · Participated

4

Company profile, event history, ratings, and review notes stay together.

Keep the company profile, every event worked, participation record, ratings, and private review notes together.

2.04One email, every vendor

FestKit

Reminder! Menus are due soon

Please remember to provide your menus before March 23rd.

Vendor Portal

Uptown Music & Food Fest

March 10–11, 2026

Charlotte

FestKit Demo

Merge fields, audience filters, and a scheduled send, without keeping a separate mailing list in sync.

Deposits + balancesPromo codesAdditional vendor chargesVendor ratings + historyOrganizer-controlled placementDeposits + balancesPromo codesAdditional vendor chargesVendor ratings + historyOrganizer-controlled placement
03 / ATTENDEESFor everyone on site

Open it.
Find anything.

A browser-based interactive map that opens from a QR code. Give attendees searchable vendor profiles, stages, schedules, restrooms, parking, favorites, and real-time event announcements without an app download.

FestKit attendee map on a phone
Attendee Map · /s/uptown-festQR · SMS · Webview
  • Published map that opens in any browser
  • Live announcements and schedule changes
  • Search, filters, and nearest-to-you discovery
  • No app downloads. No account required.
WHAT'S DIFFERENT

Web-native. No install, no account, no friction.

A QR opens the map in any phone browser. Move a booth or update its details once, and every published link reads from that shared plan. Live announcements refresh in real time.

3.01Live announcements

Edit message

Message

BIU≡
Main Stage is delayed 15 minutes

32 characters · aim for ~280

Audience

Both

Priority

Normal
Pin to top of feed
Schedule for later

Push schedule changes, weather alerts, and emcee shouts to every phone on site instantly.

3.02Find anything

Find nearest

Vendors

Parking

Stages

Infrastructure

Safety & Medical

Search places, events...

Search vendors, parking, restrooms, and stages, then surface the nearest matching location.

3.03Place detail
Stage

Main Stage

0.3 mi away · 6 min walk

The main performance area featuring headlining acts throughout the day.

Schedule

Now

🎸

The Night Owls

7:30 PM – 9:00 PM· 40 min left

Up Next

🎤

Golden Hour Collective

in 1 hr 30 min
9:30 PM – 11:00 PM

View Full Schedule

Tap a marker for hours, schedule, distance, and a save-to-favorites. No install required.

Spec sheet

Plan. Manage. Run. Publish.

The site plan is not a picture at the end of the workflow. It is the shared operating layer underneath every step.

PLAN

Create the physical event

Draw the site on real geography and decide what each audience needs to see.

  • To-scale vendor spots, stages, paths, zones, and infrastructure
  • Audience-specific layers and location details
  • Map imports, measurements, team presence, and undo or redo
MANAGE

Run the vendor business, not a vendor list

Connect intake, approval, placement, billing, communication, and long-term vendor knowledge.

  • Multiple application forms with form-specific booth offers
  • Fees, deposits, balances, promo codes, and added charges
  • Company profiles, cross-event history, ratings, and broadcasts
RUN

Give the day-of team its own view

Use the same plan for load-in and live operations without exposing private context to attendees.

  • Staff map with staff-only layers, links, and notes
  • Vendor locations and operational points of interest
  • Targeted, pinned, scheduled, and urgent event-feed messages
PUBLISH

Turn the plan into the attendee experience

Give every attendee a searchable map and schedule without an app download or account.

  • QR and browser access, plus embeddable share links
  • Search, filters, favorites, and nearest-location discovery
  • Schedules, place details, vendor profiles, and live announcements

Showcase adds the AI vendor inbox and AI concierge. The operational foundation above is included in Spotlight.

Beta · 30% off year one

Ditch the spreadsheets.
Run a tighter event.

Create your account and start planning today. Beta orgs get 30% off their entire first year.

Get StartedView pricing