How do I manage vendors for a multi-day festival?

Give the event a date block for each day or weekend, then track booths per date block. A vendor assigned Saturday and Sunday leaves that booth free and sellable on Friday, and each day keeps its own roster and payment status.

Can vendors book a whole season instead of one date at a time?

Yes. In FestKit a booth on a specific date is the unit you sell, so you can bundle every date of the season into one offer with a single price, or publish one offer per date and let vendors pick. Many organizers list both — a season pass and a drop-in day rate — and the same booth stays correctly available for whichever dates are unsold.

Can different vendors use the same booth on different days?

Yes. The unit of inventory is a booth on a date, so the same physical booth can be assigned to different vendors on different days of the same festival.

What stops two vendors from booking the same booth on the same day?

Every booth-date is held the moment a vendor starts checkout, so it disappears from the public listing while they pay. Checkout holds last 24 hours and approval holds last 3 days; if payment does not land, the hold expires and the booth returns to the pool automatically.

For multi-day festivals

Vendor management for multi-day and multi-weekend festivals

Festivals that run several days, several weekends, or several times a year. Track booths per day, sell full-run or single-day, and keep one map across the whole event.

How it runs: Consecutive days, repeated weekends, or a recurring annual series
Typical examples: Renaissance faires running eight consecutive weekends · County and state fairs with a ten-day midway · Music festivals with different vendor rosters each day

FestKit is vendor management software for multi-day festivals: booths are tracked per festival day or weekend, so a vendor can work three days of a five-day run without blocking the other two.

One system, every audience

The same event, purpose-built for each job

Layers
Vendors
71
Acoustic Corner
DJ Tent
Main Stage
Infrastructure
6
Water Station
Restrooms A
Parking Lot
Safety & Medical
1
First Aid
Organizers + staff
Plan it, then run it on-site
Draw stalls, power, entrances, and walkways to scale on your real location. Use audience-specific layers and notes to turn that same plan into a staff map for load-in and day-of operations.
V21
Cold Pressed Charlotte
Pending
$1500
~103 sq ft
Beverage
10x10 tent spot — Row B, Position 3
Electricity (20A)Water Hookup
Vendors
Apply, pay, done. On a phone.
Vendors apply to the opportunity that fits, upload their permit, and pay at the point you choose: with the application, or once you approve them. They keep a link back to their own page to edit details or settle a balance later.
Stage
Main Stage
0.3 mi away · 6 min walk
The main performance area featuring headlining acts throughout the day.
Schedule
Now
🎸
The Night Owls
7:30 PM – 9:00 PM· 40 min left
Up Next
🎤
Golden Hour Collective
in 1 hr 30 min
9:30 PM – 11:00 PM
View Full Schedule
Attendees
The same map, for your shoppers
Your site plan becomes a browser-based public map: search a vendor, find the nearest restroom, see today's lineup, and receive live announcements. Real coordinates let attendees see where they are on the site.

What breaks without it

Vendors who only work the weekend, in the same booth grid as full-run vendors
Duplicating the entire site map per day just to track who is where
Load-in lists that do not match what was actually sold
Selling a “full event” booth then having to unpick it when a vendor drops a day

How FestKit handles multi-day festivals

One site plan, per-day occupancy

Your map is drawn once. Each festival day or weekend carries its own assignments and payment status, so the plan never gets duplicated to answer a per-day question.

Full-run and single-day in one inventory

Sell a full-run booth as a bundle and single days separately. A booth is only sellable for days it is genuinely free, on both paths.

Per-day rosters for load-in

Every day has its own confirmed roster, so gate lists and load-in sheets reflect that day, not the whole event.

Applications, approvals, and payment in one flow

Vendors apply for the dates they want; approving assigns the exact booth on those dates and sends the payment request.

Ways to sell it

Price the season, the weekend, or the day

A booth on a date is the unit you sell. Bundle every date into one price, or publish them individually — the same booths stay correctly available across both.

Full run
Every day of the festival, bundled
Weekend only
Saturday and Sunday, the highest-demand block
Single day
One day at a time for smaller vendors

Common questions

How do I manage vendors for a multi-day festival?: Give the event a date block for each day or weekend, then track booths per date block. A vendor assigned Saturday and Sunday leaves that booth free and sellable on Friday, and each day keeps its own roster and payment status.
Can vendors book a whole season instead of one date at a time?: Yes. In FestKit a booth on a specific date is the unit you sell, so you can bundle every date of the season into one offer with a single price, or publish one offer per date and let vendors pick. Many organizers list both — a season pass and a drop-in day rate — and the same booth stays correctly available for whichever dates are unsold.
Can different vendors use the same booth on different days?: Yes. The unit of inventory is a booth on a date, so the same physical booth can be assigned to different vendors on different days of the same festival.
What stops two vendors from booking the same booth on the same day?: Every booth-date is held the moment a vendor starts checkout, so it disappears from the public listing while they pay. Checkout holds last 24 hours and approval holds last 3 days; if payment does not land, the hold expires and the booth returns to the pool automatically.

Beta · 30% off year one

Run your season without the spreadsheet.

Draw your site plan, add your dates, and start taking multi-day festivals applications in an afternoon.

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Vendor management for multi-day and multi-weekend festivals

What FestKit does for multi-day festivals